For HOA & condo board treasurers

Avoid deferred maintenance.

Asset Pal puts a CPA skilled in association budgets and reserve funding at your side — ready whenever you or the board have a question about maintaining your association's common areas. Make informed maintenance and funding decisions, with documentation that supports the business judgment rule.

Create your association I've been invited

Asset Pal

Are we on track with reserve contributions this year?

Year-to-date you've transferred $42,500 of the $68,000 budgeted (62.5%) with 7 of 12 months elapsed — about $3,100 behind pace. Of your 12 reserve components, 2 are now At Risk; consider a contribution increase before the 2027 roof replacement.

[Doc: 2026 Approved Budget, Page 2] · [Doc: June Financials, Sheet "Reserve" rows 2-41] · [Asset Health: Roofing, At Risk] · [CPA KB: Reserve funding methods]

Every record, searchable

Reserve studies, budgets, contracts, invoices and receipt photos — multi-page and long ledgers included.

A CPA at your side

Asset Pal brings a CPA skilled in association budgets and reserve funding to every question, available whenever you need it.

Informed decisions

Reserve fund rules, funding plans and asset health in one place — so maintenance and funding choices rest on your association's real numbers.

Documentation for the board

Every answer cites its sources, giving treasurers and board members documentation that supports the business judgment rule.

Built for the board

Treasurer, Board Member and Property Manager roles, one shared association workspace.

Private when you need it

Keep working files private to you, or share them with the whole association.

From question to documented decision, in three steps

Step 1

Identify maintenance needs

Asset Pal reads your reserve study, inspection reports and invoices to flag which components are due — and which are falling behind on funding.

Step 2

Evaluate funding

Compare contributions, special assessments, reserve borrowing and bank loans in a five-year funding plan, with CPA guidance on the options.

Step 3

Document the decision

Export the cited answer, the numbers behind it and the sources relied on — ready to attach to board minutes.

Documentation that supports the business judgment rule

When a board relies on expert guidance in making an association decision, courts look at whether the decision was informed and made in good faith. Asset Pal creates the record that shows it was.

What Asset Pal documents

• Each answer cites the exact document, page, spreadsheet rows and CPA guidance it came from
• The association's own reserve studies, budgets, invoices, contracts and inspection reports back every figure
• Asset Health records show what the board knew at the time — component condition, spend history and funding options
• Printed, PDF and Excel exports carry the citations, ready to file with meeting minutes

How board members use it

• Ask before a vote, print the cited answer, and attach it to the minutes as the basis for the decision
• Show reliance on CPA guidance and the association's own records when a maintenance or funding choice is later questioned
• Keep a consistent written record year after year, even as board membership changes

Example: from maintenance need to documented decision

A sample association, Maple Court Condominiums (48 units), finds its roof is wearing out faster than the reserve study assumed. Here is how Asset Pal helps the board compare options and record its choice.

1 · The need

Asset Health scores the roof 38 / 100 (At Risk). Inspection photos show worsening shingle loss; replacement is now expected in 2 years, not 6. Estimated cost: $185,000. Reserve balance: $112,000.

2 · The options

Raise contributions	+$63/unit/mo
Special assessment	$1,520/unit
Bank loan, 5 yrs	≈$29/unit/mo
Blend (half/half)	+$32 & $760

3 · The decision

The board adopts the blended plan, keeping reserves above 30% funded with no deferral years. Asset Pal exports the comparison, CPA guidance and source citations as a PDF to attach to the minutes.

Open print-friendly comparison

Sample: what you attach to the minutes

A realistic preview of an Asset Pal decision record exported as PDF. Names and figures are illustrative.

Asset PalIllustrative example

Board decision record: Roof replacement funding

Association: Maple Court Condominiums
Meeting: Regular board meeting, Mar 18, 2026
Prepared by: Treasurer
Component: Roof, asphalt shingle (Reserve study #R-07)

Question asked

"Our roof needs replacement in 2 years instead of 6. What are our funding options and what does each cost per unit?"

Asset Pal guidance (summary)

The $73,000 shortfall can be closed by higher contributions, a special assessment, a loan, or a blend. A blended approach limits the one-time burden on owners while avoiding loan interest of about $11,700. Confirm assessment limits in your governing documents before voting. ^[1][2][3]

Sources cited

2024 Reserve Study, p. 14 — Roof component R-07, cost and useful life
Roof inspection report, Feb 2026, p. 3 — condition findings
CPA Knowledge Base — "Special assessments vs. reserve borrowing"

Board decision

Motion to adopt the blended plan: contributions +$32/unit/month for 24 months and a $760/unit special assessment. Vote: 4 in favor, 1 opposed.

General guidance, not legal or tax advice. Generated by Asset Pal with cited sources.

Have a question about your budget or reserve funding?

Ask Asset Pal now and get CPA-skilled guidance on contributions, special assessments, funding plans and reserve questions — with the documentation your board can stand behind.

Get CPA guidance for your association See pricing